Блог вчителя англійської мови Новікової Вікторії Володимирівни: Дистанційне навчання 10-A (23.01.2021) Основи ділового спілкування

Дистанційне навчання 10-A (23.01.2021)

Lesson

Saturday, the twenty third of January

Theme: Work in the office. Meeting

How to run effective meetings

Understanding how to have effective meetings is likely one of the most important skills employees at all levels need to learn to thrive at work.

Learning how to run effective meetings is not only a boon for productivity, but good meetings also inspire greater team collaboration which can have a direct effect on the overall happiness of workers.

Here are five tips for running effective meetings, which will hopefully make them more more enjoyable, too.

Presentations: If the meeting is mostly one person talking and a whole bunch of people listening while trying not to check their phones, it’s likely more of a presentation than a meeting. To keep folks engaged, try sending out the slides in advance, then devote the majority of your time together to hosting a group discussion in person or online.

Dot out a meeting agenda. The first rule of running an effective meeting is to set an agenda. This lets people know what to expect and can help table side discussions.

Start meetings on time. Many meetings are scheduled for 30 minutes but are really only 26 or 21 minutes long because people are checking email while waiting for someone to get there.

Prepare people to actively listen. You’ve decided to meet, made your invite list, and created an agenda. Great! On the day of the meeting, try to make the most of it by preparing people to really listen. “Active listening” is a communication technique—frequently used by counselors, teachers, and researchers—in which you listen deeply, and solely, to the speaker.

Encourage team members to take written notes. Research shows that writing notes by hand helps people learn more, recollect facts better later, and gain a deeper understanding of the material than when they type notes.

Have people write down their questions during the meeting. Collect them and go over them as a group. This can help introverts, or those who don’t feel comfortable speaking up, get their concerns addressed.

Leave meetings with clear next steps and owners. Some meetings leave us drained, while others may leave us inspired and wanting more.

Sum up the meeting with notes and action items. Make these notes accessible to everyone who attended the meeting.

Assign action items or things to follow up on to specific individuals whenever possible. It’s also helpful to schedule a deadline or a time when someone will check in on progress.

1. Let's read the dialogue In the office